Google Meet Start or Join

Google Meet

What do I need?

  • A PC/Mac Computer with a webcam

  • An iphone or Android phone with a webcam

  • A tablet (ipad or Android) with a webcam

  • You HSD Google Account

 
 

Google

Chrome Extensions for Hangouts Meet

HSD is working on pushing these two extensions out to Chrome browsers for staff and students. Until then, staff may install them now.

  • Google Meet Grid View
    Shows everyone in a Google Meet.

  • Meet Attendance
    Collect attendance in a Google Sheet from a Google Meet.

  • Nod - Reactions for Google Meet
    Nod allows team members to send real-time reactions to presenters and speakers during meetings on Google Meet. Raise your hand to let speakers know you have something to say with new HandsUp feature.

 
 

Starting and Joining a Meet Video Conference

 
1

Open a web browser (preferably Chrome).

Type in the url, "meet.google.com"

 
 

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2

On the front page you will find the "Join or start a meeting" button. Click to "Join or start a meeting".

snapshot 2a

Meet conferences that you have schedule in your calendar will show up in your schedule as well (review Schedule a Meet Conference).

If you are joining a meeting that someone else set up, you will have either a meeting nickname (HSD only) or a code that looks like xxx-xxxx-xxx. Enter that here.

snapshot 2b

If you are starting a meeting that will include students, be sure to add a nickname to help with the security of your meeting. In the example to the right, I have nicknamed my meeting as "mymeeting".

 
 

Why is the nickname important!

The Google Meet video conference platform will be open to students and staff. However, students will be able to join meetings only, not start a meeting. By using the nickname feature, teachers can share a nicknamed meet with students with added features.

  • The owner of the meeting will be able to mute and unmute individuals

  • The owner of the meeting will be able to remove or dismiss individuals

  • As long as the owner of the meeting waits until everyone else has disconnected, the meeting will close when the owner of the meeting closes their window. This will prevent students from being able to rejoin the video conference later.

 
 
3

Using Nicknames

(use with students, gives added control)

On this final preview screen, check that you are logged into your HSD account.

When using nicknames, you will want to share the URL of "g.co/meet/NICKNAME" with students, in text, documents, or Google Classroom or Seesaw. Do not share the meeting URL with the meeting code. In my example the URL I will share with students is "g.co/meet/mymeeting".

The microphone and camera icons on the preview window will allow you to turn your microphone or camera on or off.

The Present button will share your computer screen and allow you to use your microphone to speak to your conference members.

Click "Join now" to begin you web conference.

Without Nicknames

(Not for use with students)

On this final preview screen, check that you are logged into your HSD account.

Below "MEETING READY" you will find the URL or dial-up options for your meeting. Use this for staff only (by email or text message).

The microphone and camera icons on the preview window will allow you to turn your microphone or camera on or off.

The Present button will share your computer screen and allow you to use your microphone to speak to your conference members.

Click "Join now" to begin you web conference.

 
 
 
4

Your meeting will begin. Any participants already "in" the meeting will display as well.

Participants and Chat window icons are in the upper right corner, along with small thumbnail images of other web conference cameras (including yours). Click on these icons, and a pullout window will open, displaying all participants in the conference and a chatbox. The chatbox can allow participants to text/chat during the discussion. It is an easy place to share URLs to sites or documents that you are discussing and sharing. If someone joins later, they will not see any chat before the point they joined the meeting.

On the bottom bar, you can turn your microphone on and off, end or "hangup" the meeting, and turn your video on or off. Turn on captions, and Google will provide captions as you and others speak. The Present now button will allow you to share your screen or a window. Great for presenting a document or slide deck.

Note: If you end your meeting, even if you created the meeting, the meeting will remain open if others remain connected. Any Google Meet can be reused. If you send a Meet URL to colleagues on Monday, that same meet URL can be used throughout the week, month, year.


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Video Series: How to Use Google Meet
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